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Top Tips for Hen Party Organisers

Updated: Aug 25, 2023

Group of women on a hen party during a craft workshop

Planning a hen party can be a fun and exciting task, but it can also be quite overwhelming if you don't know where to start. Whether you're the maid of honour or a close friend of the bride-to-be, it's important to stay organised and focused throughout the planning process to ensure a memorable experience for everyone involved.

In this article, we'll provide you with some top tips for hen party organisers, covering everything from understanding the basics of hen party planning to organising food and drinks. So, let's dive in and make sure you're fully prepared for an unforgettable hen party for your bride!

Top Tips for Hen Party Organisers

Before we begin, let's make sure we're on the same page when it comes to the concept of a hen party. A hen party is a celebration held for a bride-to-be before her wedding day. It's a chance for the bride's closest friends and family members to come together and have some fun, usually in the form of a night-out, a weekend getaway, or even a week-long adventure!

Now that we've established what a hen party is, let's talk about the importance of planning. Planning a hen party is crucial because it sets the tone for the entire event. A well-planned hen party will not only create lasting memories but also ensure that everyone has a great time celebrating the bride-to-be.

When it comes to planning a hen party, there are several factors to consider. Firstly, it's important to think about the bride-to-be's preferences and interests. After all, the party is all about her! Does she enjoy a night of dancing and cocktails? Is she more of an adventurous spirit who would love a weekend getaway filled with outdoor activities? Or maybe a chilled out day of relaxation with spa treatments is the best option to go for.

Another important aspect of hen party planning is the guest list. It's crucial to consider who the bride-to-be would like to invite and ensure that everyone gets along well. After all, the goal is to create a fun and inclusive atmosphere where everyone feels comfortable and can enjoy themselves.

When it comes to the logistics of the hen party, there are a few key things to keep in mind. Firstly, you'll need to decide on a budget and allocate funds accordingly. This will help ensure that you can plan activities and accommodations that are within everyone's financial means. It's also important to consider the timing of the party. Will it be a one-night event or a weekend getaway? Planning the party well in advance will give everyone enough time to make arrangements and ensure their availability.

Lastly, don't forget about the little details that can make a big difference. Consider incorporating personalised touches such as custom decorations, matching outfits, or even a surprise slideshow of the bride-to-be's favourite memories. These small gestures can go a long way in making the hen party feel extra special and memorable.

Starting with the Basics: Setting a Budget

Setting a budget is one of the most important steps in planning a hen party. It's essential to determine how much you're willing to spend and how you'll allocate your funds to different aspects of the party. To determine your budget, start by considering the number of guests, the duration of the party, and the activities you have in mind.

When setting a budget, it's crucial to take into account the preferences and financial situations of all the guests. Some may have more disposable income, while others may have tighter budgets. Finding a balance that works for everyone is key to ensuring that everyone can fully participate and enjoy the celebrations.

Once you have a budget in mind, it's important to stick to it. However, it's also essential to be flexible and open-minded. Unexpected expenses may arise, or you may come across exciting opportunities that require a slight adjustment to your initial budget. By being adaptable, you can make the most of your hen party experience without breaking the bank.

Here are a few tips to help you stay within your budget:

  1. Create a detailed list of all the expenses you anticipate, including accommodation, transportation, activities, food, and drinks. Break down each category into specific items to ensure nothing is overlooked. This level of detail will give you a clear picture of where your money is going and help you identify areas where you can make cost-saving decisions. Find this task overwhelming? This is where My Event Concierge can help, once you have your venue, we are on hand with a host of packages ready with the activities, drinks and food included to make your life a whole lot easier.

  2. Consider asking the guests to contribute towards the cost of the hen party. While it may feel awkward to discuss money, most guests will understand that a hen party involves shared expenses. By pooling resources, you can alleviate some of the financial burden and ensure that everyone has a memorable time.

  3. Be open to alternative options. Sometimes, opting for a less expensive venue or activity can still result in an incredible experience. Think outside the box and explore unique ideas that may be more budget-friendly. For example, instead of a fancy restaurant, you could organise a private chef (a cheaper option than many expect) in a picturesque park or plan a fun DIY cocktail-making session at home.

Remember, setting a budget is not about restricting yourself or your guests from having a good time. It's about being mindful of your financial situation and making smart choices that allow you to create lasting memories without unnecessary financial stress. By following these tips, you can plan a hen party that is both enjoyable and affordable for everyone involved.

Group of women on hen do with bar tender after cocktail making workshop

Choosing the Perfect Location

Now that you have your budget sorted, it's time to choose the perfect location for the hen party. The location will play a significant role in creating the right atmosphere and setting for the celebration. Here are some factors to consider when making your decision:

  • The distance and accessibility of the location for all the guests.

  • The available accommodation options and their proximity to the activities you have planned.

  • The local attractions and amenities in the area.

  • The overall vibe and suitability of the location for the bride-to-be and the guests.

If you're looking for some inspiration, here are some popular hen party locations in the UK to consider:

  • London, UK

  • Bath, UK

  • Bristol, uk

  • Peak District, UK

  • Cotswolds, UK

When choosing the perfect location for a hen party, it's important to consider the distance and accessibility for all the guests. You want to make sure that everyone can easily travel to the location without any hassle. Additionally, the available accommodation options and their proximity to the planned activities should be taken into account. It's ideal to choose a location where the accommodation is conveniently located near the planned activities, so that the guests don't have to spend too much time commuting. At My Event Concierge all of our activity packages. come to you, no matter where your accommodation is based!

Another factor to consider is the local attractions and amenities in the area. It's always great to have some additional entertainment options nearby, so that the guests can explore and enjoy their time outside of the planned activities. Whether it's shopping, sightseeing, or trying out local cuisine, having a variety of options can enhance the overall experience.

The overall vibe and suitability of the location for the bride-to-be and the guests should also be considered. Different locations have different atmospheres and vibes, and it's important to choose one that aligns with the preferences and personalities of the group. Some may prefer a bustling city with a vibrant nightlife, while others may prefer a more relaxed and scenic location. Considering the preferences of the bride-to-be and the guests will ensure that everyone has a memorable and enjoyable time.

women play tug of war during a hen party and their old school sports day activity

Planning Fun and Memorable Activities

No hen party is complete without a range of exciting and memorable activities. Here are some popular hen party activities to consider:

Here's where we can help, we've put together a range of hen do packages including a host of different activities and interests, no matter what your bride-to-be is into.

Organising Food and Drinks

Food and drinks are an essential part of any celebration, and a hen party is no exception. Depending on your budget and preferences, you have various catering options to choose from. Here are some ideas:

  • Hiring a professional caterer to prepare a delicious meal for the group

  • Having a potluck-style dinner where everyone contributes a dish

  • Ordering takeaway from a local restaurant that caters to large groups

In addition to food, it's also important to plan for fun and festive drinks. Consider creating a signature cocktail for the hen party or setting up a DIY cocktail bar where guests can mix and match their favourite ingredients.

With these top tips, you're well on your way to organising a hen party that will be talked about for years to come. Remember to stay organised, stick to your budget, and most importantly, have fun! Happy planning!

Want to take the stress out of organising activities, food and drink? Get in touch with a member of the team or have a browse through out existing hen do packages.


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